Identifying Savings

Accounting Technology,  September, 2005  

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Everyone knows that paper costs money. But how much? In a recent survey done in London, managers questioned stated that on average it takes 15 minutes to retrieve a live hardcopy document and eight hours for an archived file. And what about the time involved in putting the file back? Then there is the cost of file cabinets, rent, paper, toner, etc. Other reports in the U.S. show similar findings with paper management costing businesses one to three per cent of gross revenues per year.

Identifying areas in which time and cost efficiency savings could be made is the goal of most paperless offices or, in reality, offices with less paper.

Start Scanning. Once you've identified areas in your workflow where you can use less paper by scanning documents, start a pilot project. Buy desktop scanners and put them to use. Make sure the scanners are sheet fed, and ...