NextPage® Introduces Document Retention Risk Assessment Tool; Easy-to-Use Online Assessment Tool Offers Organizations Insight into Document Retention Risk Levels According to Industry, Workforce Mobility and Other Key Factors

Business Wire, Sept 18, 2006

DRAPER, Utah -- NextPage today announced the immediate availability of an easy-to-use online risk assessment tool that will help organizations determine the level of risk associated with their document retention needs and policies. The assessment tool, available at www.nextpage.com/assessment, can be completed in less than five minutes and generates a preliminary risk score based on how the organization answers selected questions. Organizations with higher risk scores can request a more in-depth analysis from NextPage.

"In today's world of increased mobility, end-users create, share and edit documents in an ad-hoc, impromptu environment - quite the opposite of a centralized model where data can be more closely monitored and controlled, reducing risk levels," said Darren Lee, President and Chief Executive Officer, NextPage. "This decentralized reality makes creating and enforcing a viable document retention policy a challenge, and most organizations are failing. Sound policy combined with effective technology can bring order to the chaos of documents that live and travel at the edge of the network, reducing the level of risk to the organization."

In order to more fully understand the challenges associated with document retention, NextPage commissioned a research study which suggests that while companies recognize the need for a document retention policy, enforcing one is proving difficult. According to a recent survey of 108 IT professionals:

--One-third of the companies surveyed did NOT have a document retention policy in effect

--While two-thirds of the companies surveyed DO have a document retention policy in effect, almost half of them don't actively enforce it

--A troubling majority--61 percent--said employee cooperation in adhering to document retention and deletion policies was less than 50 percent

"This research suggests that companies are at an even greater risk than they might anticipate, largely because their document retention policies simply aren't working," said Mr. Lee. "We think this is primarily because in order to comply with the policy, users have to change the way they work, adding inconvenient, time-consuming steps that the majority of users simply ignore."

NextPage offers strategies for companies to implement efficient document management that functions within the way end users normally create, save, send and delete documents. This approach dramatically increases end-user compliance, helping companies more efficiently manage their documents and effectively lower their document retention risk levels.

About NextPage

NextPage delivers powerful document tracking services that enable enterprises to manage and control the risk of Microsoft Office documents on the desktop. With the patent pending document tracking technology enterprises can securely track the more than 7.5 Billion Office documents that are sent as e-mail attachments, stored on users' desktops and removable media or saved to centralized servers. The NextPage 2 Document Retention (http://www.nextpage.com/retention) service increases document retention compliance, as the only product that lets organizations apply retention policies to versions on the desktop by purging working copies and posting final versions to a central server for archival and lifecycle management. The NextPage products reduce the cost of document eDiscovery, prevent wasted time tracking down document versions and reduce the risk of documents. For more information, visit www.nextpage.com or email us at npinfo@nextpage.com.

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