White House Email Losses Prove Importance of Email Archiving Solutions

Business Wire, April 17, 2007

Email Archiving Solutions Essential for Preserving Historical Email Communication and Provide Fast and Reliable Search Capability

SANTA CLARA, Calif. -- With millions of emails now allegedly missing from the White House and Republican National Committee (RNC) servers, email archiving solutions have been elevated to the national spotlight as a mission-critical technology that can guarantee that organizations, both government and business, capture and preserve historical email and provide reliable access to all archived email.

Today's email archiving solutions can capture a copy of email continuously from email servers and preserve all historical email in separate servers. These email archive servers are designed to keep all email, sent and received by users in the organization, cost-effectively for the period of time defined by the organization's retention policies- typically three to seven years. In addition, there are next-generation email archiving solutions available today that also retain other important information stored in messaging systems such as calendar appointments and contact listings.

"The last five to 10 years has seen dramatic growth in the use of email not just in corporations but also in government," said T.M. Ravi, president and CEO of Mimosa Systems, a developer of award-winning, next-generation email archiving solutions. "Email archiving solutions are the only reliable and cost-effective way to keep email. They have become a 'must have' solution for organizations to preserve historical email and enable search and recovery in the event of legal discovery or litigation."

Today, email is the essential tool used for not just communication, but also decision making within organizations. As email is being recognized as a record for government and businesses, most organizations are beginning to retain email in separate servers using a new category of email archiving solutions.

Email Archiving: Retention & Quick Retrieval

Messages stored in an email archive cannot be improperly deleted even if an employee or staffer deletes the message from their Inbox and/or Deleted Items folder. To preserve and to provide reliable access to all email communication, archive servers can retain all mailbox contents. The time period for which the data is retained is based on policies determined by legal and administrative policy managers, not by end-users.

Email archiving solutions can be highly effective for meeting a wide range of government and business needs. Governmental agencies covered by the Presidential Records Act or other regulations for email preservation will benefit from the ability to efficiently store this critical information while ensuring that it is protected from improper deletion by end-users.

Businesses today face similar requirements to archive email. These business needs were initially driven by regulations in specific industries such as financial services or healthcare; however, more recent changes to the Federal Rules of Civil Procedures now require any organization to preserve email and other electronic documents that are part of the electronic discovery process of a civil litigation.

A key feature of the new email archiving solutions is their ability to index all email, attachments, calendar items and contacts so that they can be searched and discovered by legal officers via "Google"--style search. These searches typically find results in seconds and minutes, versus manual search methods that can take weeks and months. Coupled together, email archive and powerful search capabilities provide governmental and business organizations with the tools needed to cost effectively ensure that they meet their statutory obligations.

About Mimosa NearPoint

Mimosa NearPoint addresses critical customer requirements around email information archiving, eDiscovery, regulatory compliance, data protection, disaster recovery and storage optimization. Mimosa NearPoint provides immediate mailbox and message recovery, disaster recovery, email archiving, and self-service search and access in one solution. By leveraging cost-effective storage, NearPoint also optimizes e-mail storage and reduces overall infrastructure costs.

About Mimosa

Mimosa Systems, Inc. delivers next-generation information management solutions for information immediacy, discovery and continuity. Mimosa NearPoint[TM] for Microsoft[R] Exchange Server is the industry's most comprehensive information management software solution for Microsoft Exchange, unifying email archiving, recovery and storage optimization. NearPoint assures email continuity and regulatory compliance, while leveraging cost-effective disk technologies to optimize email storage growth. Mimosa is a Microsoft Gold Certified Partner recognized for its competencies in Networking Infrastructure Solutions, ISV Software Solutions, and Information Worker. Mimosa is a privately held company whose investors include August Capital, Clearstone Venture Partners, Dot Edu Ventures, JAFCO Ventures and Mayfield Fund. Mimosa was founded in 2003 and is based in Santa Clara, California and Pune, India. For more information see www.MimosaSystems.com.