Want to save money? Let the FISC CMF produce your Ombudsman newsletters, familygrams - Fleet and Industrial Supply Center San Diego Consolidated Mail Facility

Navy Supply Corps Newsletter, May-June, 2003

The Fleet and Industrial Supply Center San Diego Consolidated Mail Facility has a new service to offer Pacific Fleet customers. Their newly acquired Pitney/ Bowes DocuMatch Integrated Mail System provides customers the capability to efficiently produce and mail Ombudsman newsletters, familygrams, flyers, and other similar documents for mass distribution.

DocuMatch prints a four-page 8 1/2 x 11 inch document (front and back) in black and white; folds and inserts the document into an envelope; and addresses, seals, and bar codes the envelope. The state-of-the-art printing and mailing machine greatly reduces the time required to prepare and produce mass mailings while ensuring a quality product. The system also allows customers to take advantage of discounted mail rates.

The cost of this service, which includes paper, envelopes and postage, is 34 cents per newsletter/ familygram.

Any afloat or ashore command in the Pacific Area of Responsibility (AOR) can use this new service, which has proven successful in the Norfolk, Va., area. Simply e-mail your document and your mailing address database to the CMF at craig_w_boehringer@sd.fisc.navy.mil in the following format:

1. Newsletters, familygrams, flyers and so on must be in Microsoft Word format, single-spaced in either Times New Roman, Arial or Courier font.

2. Documents must be no more than four pages, double-sided.

3. Graphics should be held to a minimum and must be in gray scale only. No photographs.

4. One additional insert can be included in the envelope; that is, a #9 envelope, 3x5 inch to 3 7/8 x 8 7/8 inch post or index card, or a C-folded 8 1/2 x 11 inch sheet of paper.

5. Your mailing address database must be in Excel worksheet format and contain the following information in separate fields: name, address, suite or apartment number, city, state, and zip code. The font should be the same as that used for the newsletter.

"You can save time and money by using our DocuMatch printing and mailing service," states Richard Whitmore, CMF director. "We provide all the supplies and do all the work for you, taking workload off ship or command personnel. And, we're able to take advantage of United States Postal Service discounts offered for bulk mailings."

According to Craig Boehringer, CMF business analyst, deployed ships can cut 10-14 days transit time off their mailing. "With our new system, newsletter and familygrams can be processed anytime during the month," he said. "And because we mail them from San Diego and not overseas, the lead time for mailing is shorter."

For more information, or to take advantage of this opportunity, contact Richard Whitmore at (619) 556-7479, DSN 526-7479, or by e-mail to richard_l_whitmore@sd.fisc.navy.mil; or Craig Boehringer at (619) 556-9304, DSN 526-9304, or by e-mail to craig_w_boehringer@sd.fisc.navy.mil.

Fleet and Industrial Supply Center San Diego Public Affairs