eCopy(TM) Unveils Next Generation Document Scanning and Distribution Solution

eCopy, Inc. today unveiled the next generation of its document scanning and distribution software suite. The products address the accelerating business need to convert paper-based information into secure digital documents so organizations can keep up with the pace of e-business processes.

The products are eCopy Desktop(TM) 9.0, which enables users to manage, modify, and share Portable Document Format (PDF) documents the same way they handle paper-based information at their desktops, and eCopy ShareScan OP 4.0, which makes it easy for any office worker to scan paper-based information easily and securely from their multifunction peripheral (MFP) into any electronic workflow.

"Too often, companies have two work processes tackling the same business task -- one electronic workflow moving at Internet speed trailed by a paper-bound process that slows everything down," said Keith Kmetz, program director, Hardcopy Peripherals Solutions and Services at IDC. "eCopy helps organizations remove this roadblock by converting paper to secure digital documents, and connecting them with the applications and digital workflows that run the business -- so all the information needed to complete a task is readily available. It also eliminates paper handling and misfiled documents that burden organizations with the cost of finding and replacing lost information."

With more than 2 million licenses of eCopy Desktop and 50,000 licenses of ShareScan, these new products build on eCopy's position as the leader in MFP scanning software. In addition, these new products demonstrate that eCopy is continuing to deliver on its vision of providing a standard document capture operating platform across MFP brands, so that office workers can use the same scanning procedures at any of an organization's networked MFPs.

The new eCopy software products offer organizations the highest levels of protection to safeguard intellectual capital and conform to government and corporate compliance programs. The eCopy cross-platform approach, which enables customers to follow the same scanning processes regardless of MFP brand, is important for government and corporate compliance policies that require consistent procedures. To help safeguard intellectual capital, ShareScan provides document audit trail capabilities, logging which documents were scanned, who scanned them, and to whom they were distributed. It also includes support for the Triple Data Encryption Standard (DES) to protect documents from unauthorized access inside and outside the company.

Additionally, eCopy Desktop supports PDF permissions and document encryption, which allow organizations to set and apply policies to electronic documents to maintain confidentiality, privacy, and accountability inside and outside the firewall. With eCopy Desktop, document owners can manage document policies and prevent unauthorized viewing and tampering by restricting who can open, edit, print, and copy the contents of individual documents. The software leverages application passwords to protect access to user preferences and annotation stamp libraries.

Capturing the Way Users Work with Paper Documents

The new eCopy Desktop adds important customer-focused enhancements designed for business users that need to streamline creating, editing, sharing, and storing digital documents. The software's full support for Adobe's PDF libraries and intuitive user interface enables office workers to access powerful features to create, annotate, and distribute PDF files without the requirement for other, more complex software applications. Leveraging the PDF standard makes it simple to retrieve, file, edit, e-mail, fax, and move documents as part of office workflows -- all while maintaining the integrity of the original document.

eCopy Desktop provides a number of industry-leading features. Users can now:

--  Create PDFs directly from Microsoft Office applications, including
    Word, Excel, and PowerPoint, in a click of a mouse button.
--  Combine scanned documents, Web site pages, and other application files
    into a single PDF file -- making it easier to share information.
--  Store PDF files directly into popular content management systems from
    EMC, Hummingbird, Interwoven, Open Text, and others.
--  Create searchable PDF file creation so that documents can be found
    using text string search engines, such as Google Desktop.
--  Transform document images into editable text using Readiris optical
    character software (OCR), which is bundled with eCopy Desktop.
--  Compress documents using JPEG or eCopy's Expert Compression
    technology, which reduces raw color document file size by approximately 99
    percent.
--  Access improved administrative control, which enables system
    administrators to make available only the features and settings they want
    users to access -- on an individual desktop basis.

"Part of the power behind eCopy Desktop is its simplicity," said Dennis Risinger, senior vice president of Information Services at Farm Credit Services of Missouri, which uses eCopy software in 30 offices across the state. "The software is a natural technology that people can pick up very quickly and makes it easy to create and manage PDF documents. eCopy also makes document assembly efficient by letting us bring multiple scanned documents and Microsoft Office files into one PDF file. eCopy Desktop has streamlined the document workflows in our lending processes and eliminated inefficiencies by allowing us to have secure digital workflows rather than paper-based processes."