ZANTAZ Digital Safe Helps Organizations Lower Cost, Improve Accuracy of Compliance and Legal Discovery

Market Wire, April, 2007

ZANTAZ , a recognized leader in content archiving and electronic discovery , today announced the availability of Digital Safe 7.0, the latest release of the company's award-winning on-demand solution for compliance archiving, supervision, and electronic discovery. To help lower costs, speed access to results, and improve accuracy, ZANTAZ has added significant new capabilities to Digital Safe Supervisor and Digital Safe Audit Center, the applications organizations use to access the Digital Safe for compliance and legal discovery.

Digital Safe is currently used by 12 of the top 20 global financial services firms and companies in the insurance, pharmaceutical, retail and manufacturing verticals, and it is recognized as the premier on-demand solution for archiving Microsoft Exchange, Lotus Notes, Novell GroupWise, Bloomberg and UNIX Sendmail, and major instant message management systems. Protected in redundant, state-of-the-art, ultra-secure data centers, the Digital Safe archive contains more than 14 billion messages, and half a billion messages are being added each month.

According to Rider Bennett, LLP, corporations currently generate 17.5 trillion electronic documents every day, and 93 percent of all new information is created in an electronic format. Surging volumes of electronic content have created new levels of complexity for both compliance and legal departments. In response, ZANTAZ has added new workflow capabilities to Digital Safe Supervisor, enabling compliance officers to assign sophisticated roles and responsibilities and track the compliance process across multiple individuals and locations. In addition, new features in Digital Safe Audit Center help organizations respond more quickly and accurately to legal discovery requests.

"Evolving compliance and discovery requirements coupled with rapid increases in email volume force many firms to add staff to manage an increasingly complicated workflow related to email review and production," said Vivian Tero, senior research analyst at IDC. "Solutions that automate this workflow can significantly increase productivity, consistency, and accuracy during the redaction and production processes."

"The compliance and electronic discovery markets have changed dramatically over the last year and a half, and we have worked closely with our customers to ensure that Digital Safe keeps pace with their needs," said Steve King, president and CEO at ZANTAZ. "As email volumes continue to rise and requirements grow more complex, our customers need more sophisticated tools for managing their workflows and increasing efficiency. Digital Safe 7.0 delivers with two industry firsts: the first sophisticated compliance workflow for greater collaboration, and the first ID management solution for faster, more accurate responses to legal discovery requests."

Digital Safe Supervisor 7.0 - Compliance Workflows

To meet increasing government regulations and internal compliance initiatives, compliance departments in different industries typically perform automated scanning of all email going in and out of their organizations to look for phrases that may create risk. As the volume of email increases, so does the total number of messages the compliance department must review. As a result, many departments have grown from one or two people to 10 or more, and these individuals often have different roles and levels of responsibility.

Digital Safe Supervisor 7.0 now offers a workflow with roles and responsibility. Departments can assign groups of mailboxes to groups of supervisors, ensuring optimal levels of confidentiality and security. The collaborative workflow capabilities include approval and escalation processes, and the ability to annotate and pass information on to the next individual in the workflow. With Digital Safe Supervisor 7.0, teams of supervisors can now precisely coordinate their activities, enabling them to review more information in less time.

Digital Safe Audit Center 7.0 - ID Management for Legal Discovery

Forrester expects that spending on electronic discovery technology will grow from $1.4 billion in 2006 to more than $4.8 billion in 2011. The changes to the Federal Rules of Civil Procedure (FRCP), which went into effect last year, are also forcing organizations to respond to discovery requests faster. Because discovery typically takes place on the individuals named in a lawsuit and other persons who may have information relevant to the lawsuit -- organizations need to improve the efficiency with which they search the archive for all emails by an individual.

The challenge is that some individuals can have 10 or more electronic IDs, ( JohnSmith@company.com , JSmith@company.net , JSmith@subsidiary.company.com , etc.), and large enterprises may have dozens of employees with the same common name. In the past, audit managers were forced to construct a long, complex SQL query containing all possible ID constructions, and give the litigation team 100 percent of the results whether relevant or not.