Get the most out of high-tech office space

Office Solutions, Nov 2001

Get the most out of high-tech office space

With at least 60 percent of their money tied up in mechanical and electrical systems, high-tech firms need to look at office space as a potential source of savings or income, according to Win Roney, a principal with Reel Grobman & Associates, an interior design and planning firm. Roney offers some suggestions to help high-tech firms get the most out of their facilities.

* Round 'em up. Firms need efficient, productive workspaces. Reduce idle space or redesign the existing facility to reflect changing priorities. Changes may include sharing space that was once dedicated and being more realistic about space needs. In unstable economic times, you need to determine what's truly necessary. You may want to provide common space where staff can congregate and exchange ideas-create places where people can gather and feel like they're part of the company. This improves communication, teamwork, and mentoring and also encourages camaraderie.

* Slam the cream. Reduce expenditures by limiting softer items such as finishes, carpeting, and ceiling and furniture systems. Firms can opt for less expensive options without compromising aesthetic appeal. Put a tight rein on purchasing exotic or luxurious items, particularly those that serve purely aesthetic purposes.

* Bait new talent. High-tech firms can use their facilities in an economic downturn to attract new candidates who may have recently lost their jobs. Take advantage of this opportunity by creating impressive office environments that will draw and retain valuable employees.

* Don't rush into marriage. The current infusion of office space into the market by failed dot-coms and other technology firms has triggered a reduction of rent prices in the Silicon Valley and the Bay Area. Explore the options, and don't lock in too early.