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Sofia's Secrets

If you're a regular user of MS Word consider getting to know some shortcuts with shortcut key combinations. This can save having to move your hand from the keyboard to the mouse to the keyboard on a regular basis.

The most frequently used shortcut keys we use are Ctrl & S. This will save your document - something you should do as often as you think about it to prevent possible loss of work.

The Ctrl key can usually be found at the bottom left hand side of your keyboard.

Other useful shortcuts are:

Ctrl & C = Copy

Ctrl & X = Cut

Ctrl &V = Paste

Ctrl & B = Bold

Ctrl & I = Italics

Ctrl &U = Underline

Ctrl & P = Print

Ctrl & Y = Re-do last action

Ctrl & Z = Undo last action

Ctrl & Home = Go to the beginning of the document

Ctrl & End = Go to the end of the document

There are many more shortcuts you can use to save time. For the full list:

Open Microsoft Word

If you use Word 2003 go to the Tools Menu, Choose Macro, Macros

If you use Word 2007 go to the Developer Ribbon and click on Macros

At the "Macros in" area select from the drop down menu "Word Commands"

From the choices presented select "List Commands" then click "Run"

Choose "Current menu and keyboard settings"

A document with the full list of commands will open with up to nine pages of Word keyboard shortcut keys. Use the ones you like best.

If shortcut keys aren't your cup of tea consider using your right mouse button. This will bring up a few regularly used actions such as copy, cut and paste as well as the formatting menus - font, paragraph, bullets and numbering.

Sofia Moers is director of Admin Secrets Ltd.

Visit www.adminsecrets.co.nz

Copyright Adrenalin Publishing Ltd. Feb 2008
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